The School Certifying Official can expect:
Edith Nourse Rogers Science Technology Engineering Math (STEM) Scholarship
School Certifying Officials can expect an authorization in Tungsten for all enrollment periods associated with the retroactive induction
Retroactive Inductions involving previous enrollment periods where the claimant self-paid and did not use another VA Education benefit will require:
Applying for the Post-9/11 GI Bill® just got easier! New features of the Post-9/11 GI Bill application (Form 22-1990) are now available for Veterans and service members applying for self-entitled Post-9/11 GI Bill original claims. The new features include the following:
School Certifying Official(s) Impact:
Digital GI Bill Milestones showcase the timeline of anticipated or completed goals. Changes within the Digital GI Bill Milestone will occur over time; the following are future releases:
The following is a downloadable teaser video about Enrollment Manager: https://app.frame.io/reviews/a68c3166-9d24-41b3-99d3-e66dfc1d33dc/e5998bb2-ab26-493f-b727-54f9aaf92b1c
Key features of Enrollment Manager are Access Quick Links on the SCO Dashboard; Experience less clicking and improved navigation with quick links located on the SCO Dashboard; Enrollment Manager Chatbot (named Billie); Access Frequently Asked Questions (FAQs) on-demand with the use of Enrollment Manager Chatbot.
SCOs will request access to Enrollment Manager using VA’s new Digital GI Bill landing page, User Access Manager (UAM). After their access is authorized through ID.me or Login.gov, SCOs can navigate straight to Enrollment Manager or open it from the DGIB landing page. If you already have an ID.me account, you will be able to use the same account.
Users with existing VA-ONCE credentials can log in for the first time by selecting the legacy VAONCE users link.
SCOs can access quick links on the SCO Dashboard, improving navigation and allowing for less clicking when using the improved interface.
For SCOs to add a student to their school, they will search for that student in EDU’s database first. Students are searchable by First Name, Last Name, and Date of birth. Student statuses will provide more information on if a student is already associated to your school.
SCOs can update a student’s contact information when adding them to their institution. The student can be added to all associated schools by clicking "Add another school". The SCO does not have to go to each facility code to add the student.
SCOs can only select Training Types and Objective Types relevant to their school.
The Add Enrollment page provides the expected fields to enter a student’s enrollment to streamline the process for the Certifying Official. SCOs can add remarks, if needed.
We have also provided a Notes field for comments regarding a particular enrollment. Notes are not submitted for processing.
The ability to amend and terminate enrollments will be clearer and simplified, allowing the SCO to easily review enrollment information and add a reason for the change. Amendments, adjustments, and terminations will all be completed through the Amend Enrollment page.
Getting answers to frequently asked questions will now be easier. Billie will provide a self-service experience that allows users with information that is clear, direct, and easily digestible.
The following are Chatbot Objectives:
The following are frequently asked questions:
Answer: SCOs will be able to certify almost all enrollments for OJT/APP programs except for Chapter 31 enrollments.
Answer: Yes! SCOs will receive hands-on training through software simulations provided via eLearning and more.
Stay in the loop by following the Department of Veterans Affairs on social platforms to stay updated on the latest Enrollment Manager (EM) news:
SCO in the Know Newsletter
Be on the lookout for more training opportunities to come this Fall!
ISAKSON & ROE SECTION 1009: On August 1, 2022, Section 1009 of the Isakson and Roe Act went into effect impacting GI Bill students enrolled in school while on active duty for at least 30 continuous days.
Section 1009 states “GI Bill students impacted will now receive Basic Allowance for Housing (BAH) from the Department of Defense (DoD) instead of Monthly Housing Allowance (MHA) from the Department of Veterans Affairs”.
Change of Program: Students are no longer required to submit a VA Form 22-1995 for a Change in Program. This policy decision will help consolidate the forms needed and further streamline claims processing.
How this change impacts School Certifying Officials:
SUNSETTING OF COVID-19 RESIDENCE COURSES TAKEN ONLINE:
On June 1, 2022, the authority provided VA under Public Laws (P.L.s) 116-128,116-159, 116-315 and 117-76 to pay onsite courses taken online due to COVID-19 has expired.
School Certifying Officials (SCO) have been informed to recertify any enrollment periods which spanned June 1, 2022 and contained the remark "COVID-19 Residence Courses Taken Online". The recertification must contain a new COVID-19 certification remark with the correct hours (resident or distant) effective June 1, 2022.
The following is a list of the COVID-19 Certification List of Remarks:
Upon recertification of the affected enrollments, please note that certifications will not automate. The Regional Processing Office will require additional review prior to processing certification(s).
Important Information about VRRAP:
Certifying Officials, please note: Schools are required to report VRRAP graduation or program completion information to VA.
POLICY ADVISORY: RECAP: Section 103 of the Veterans Benefit and Transition Act of 2018, PL 115-407:
Effective August 1, 2019, schools are not allowed to penalize or prohibit a GI Bill student from attending or participating in courses while awaiting VA payment (for up to 90 days).
UPDATE: Chapter 35 benefits are paid to the student directly, not the school. Therefore, the changes made by PL 117-68 to 38 USC § 3679(e) have no impact, and schools need not change their current policies or procedures related to this statutory provision to address the addition of Chapter 35 to 38 USC §3679(e). Effective July 27, 2022.
Fiscal Year 2022 Annual Training Requirements: Please remember, if you don’t complete your annual training requirements, VA has the authority to remove your access from VA-ONCE and the State Approving Agency (SAA) has the authority to disapprove your school’s programs.
The following link contains the primary training resources for School Certifying Officials (SCOS) and school administrators assisting students using their VA benefits to pursue education and training programs.
School Certifying Officials can keep pace of their annual training requirements by viewing the Training Requirement Countdown; checking the Annual Training Schedule, required training modules, and annual training completion status:
SCO Annual Training Schedule:
October 1st: Annual Training Window Opens. Updated training requirements for all new SCOs and continuing education requirements for existing SCOs are effective.
June 2nd: 90-Day Training Alert! Notifications and reminders of the approaching August 31st continuing education deadline will be posted on the GI Bill website and sent to SCOs via Gov Delivery notice.
July 2nd: 60-Day Training Alert! Notifications and reminders of the approaching August 31st continuing education deadline will be posted on the GI Bill website and sent to SCOs via Gov Delivery notice.
August 1st: 30-Day Training Alert! Notifications and reminders of the approaching August 31st continuing education deadline will be posted on the GI Bill website and sent to SCOs via Gov Delivery notice.
August 31st: Annual Training Window Closes! Continuing education requirements for existing SCOs completed.
September 1st-30th: Existing SCOs - No Training in Progress (September 1st-30th); new SCOs – Training is continuous throughout the year.
Contacting the Education Liaison Representative (ELR):
Contacting the State Approving Agency (SAA):
Please contact your ELR for the Certifying Official Hotline phone number.
School Certifying Officials, please contact the designated party if you are having issues on the following topics:Contact your ELR
National Training Mailbox: firstname.lastname@example.org
VBA Support: support@VBATraining.org
All webinars and training sessions are announced via the GovDelivery, please click the following link: GovDelivery
Be sure to register and update your information as needed; GovDelivery Support can be found by clicking here
Ask VA (AVA) School Inquiries:
Tips for Submissions via Ask VA (AVA)
When submitting disputes and inquiries via AVA: