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Reporting Requirements
When a program is not otherwise exempted, the school must submit to VA all 85/15 calculations on a routine basis.
Routine Reporting Schedule
Term-based Schools
A school that is structured on a term, quarter, or semester basis the routine 85/15 calculations must be provided to VA no later than 30 days after the start of each regular term (excluding summer terms).
Example:
| Enrollment Period | Start Date | Report Due Date |
|---|---|---|
| Spring Term | January 3, 2022 | February 1, 2022 |
| Fall Term | September 6, 2022 | October 5, 2022 |
Non-term-based Schools
If a school that is structured on a non-term basis, the previous quarter’s 85/15 calculations must be submitted to VA no later than 30 days after the beginning of each calendar quarter. For VA purposes these calendar quarters align with the quarters of VA’s Fiscal Year.
|
Due Date |
Enrollment Periods Beginning |
|---|---|
|
January 30th |
October 1 through December 31 |
|
April 30th |
January 1 through March 31 |
|
July 30th |
April 1 through June 30 |
|
October 30th |
July 1 through September 30 |
Schools not structured on a term basis must submit separate reports for all enrollment periods beginning in the previous calendar quarter.
- Includes schools/programs that operate on a modular basis or other system wherein students complete a section of each program and start a new section at the start of the next enrollment period
- Does not include those traditionally structured schools offering "mini-mesters," where classes commence later in the term to run on an accelerated schedule
- Each module with different term beginning dates is reported on a separate report
Schools must calculate and create reports for each of these enrollment periods separately.
The Education Liaison Representative (ELR) of jurisdiction can confirm your schedule will meet requirements.
Calendar Quarter Reporting Multiple Modules
When calculating 85/15 for programs offered on a non-term basis (i.e., modular, cohort, etc.) the school administrators will review and report on all students enrolled in a program at the start of each module or cohort. The submission of these multiple reports is due within 30 days of the end of the quarter. This submission must include separate reports for all enrollment periods beginning during the quarter upon which the school is reporting.
Note: This does not apply to those programs typically referred to as “mini-mesters” offered at an otherwise traditionally term-structured institution.
Centralized Certification and Branch Campuses
Each approved campus must calculate separately and submit calculations to VA.
Extension campuses
Extension campuses, designated as such with an "X" in the third character in the VA-issued facility code, are not approved independently of the parent campus. Enrollments in programs where some or all the courses are taken at an extension campus that does NOT maintain administrative capability must be reported under the parent campus facility code. A parent campus may be either a main or a branch campus.
Program Alterations
Schools should separate out any alterations to a program anytime there is difference in program attendance, cost, equipment, length, or objective. Some examples are (not limited to):
- Modality (resident vs. distance)
- Concentrations
- Specializations
- Tracks
- Emphases
Dual Degree
When the dual degree is approved by the State Approving Agency (SAA) of jurisdiction as a single program, then the students would only be counted in that one single program that awards a dual degree. However, if a student is enrolled in multiple degrees, in the case that the multiple degrees are not approved by the SAA as a single program, just as we would for dual majors, the student must be counted in each separately approved program under which that student is pursuing a degree-this is true for both supported and non-supported students–and is counted as a full-time or part-time student under each degree program based on the total number of credits the student is pursuing during the enrollment period.
No VA Students
For programs not otherwise exempted from the 85/15 rule, all program names, alterations and their supported student enrollments must be listed on the Statement of Assurance of Compliance with 85 Percent Enrollment Ratios, VA Form 22-10215. The 85/15 enrollment calculations are required for all approved programs with 10 or more supported students enrolled, even in situations where there are no VA beneficiaries in a program.
Fewer than 10 Supported Students
Effective for enrollment periods beginning on or after August 26, 2022, when fewer than 10 supported students are enrolled, any non-accredited school and schools without a 35 percent exemption must continue to use the current version of VA Form 22-10215 and 22-10215a to monitor and, when required, report 85/15 ratios to VA.
- List the program name in the "Program Name" block.
- In parentheses, immediately following the program name, provide the total number of supported students. Example: BA English (6)
- Complete the program line entry by including a dash sign (---) in the next four blocks where no information is required.
- Add the date of calculation in the final block where indicated.
- Move to the next program entry line.
Changes in Enrollment
- Changes in enrollment where students preregistered but never attended require 85/15 calculations to be amended and resubmitted.
- Changes in enrollment which happen on or after the first day of the term or enrollment period, as listed in the school's approved calendar and/or catalog, do not require 85/15 calculations to be amended and resubmitted. This may have a ripple effect for the following term, or enrollment period.
If changes in enrollment occurring after the first day of the term or enrollment period cause a program to become out of compliance with the 85 percent rule, additional non-supported students will need to enroll prior to certifying any newly enrolled VA beneficiaries (excepting chapters 31 and 35, who may continue to enroll and be certified for benefits regardless of the enrollment percentile).
Approved Reporting Formats
The VA forms approved by the Office of Management and Budget (OMB) are the only documents approved to collect this data. These forms should be used to calculate and to maintain reports. VA and SAA staff may request this information at any time.
- Statement of Assurance of Compliance with 85 Percent Enrollment Ratios, VA Form 22-10215
- Statement of Assurance of Compliance with 85 Percent Enrollment Ratios Continuation Sheet, VA Form 22-10215a
Note: The Statement of Assurance of Compliance with 85 Percent Enrollment Ratio Continuation Sheet, VA Form 22-10215a may only be used in conjunction with the Statement of Assurance of Compliance with 85 Percent Enrollment Ratios, VA Form 22-10215.
For schools offering vocational flight programs, a Statement of Assurance of Compliance with 85 Percent Ratios for Vocational Flight is currently in review. VA will accept the reports in any format currently in use until such time as the VA format for this vocational flight program data collection is approved.
